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TEMPORARY CLERK
City of
Shoreacres
Job
Description
Job Title:
Utility and Building Department Clerk
Department:
Administration
Reports To:
City Administrator
FLSA Status:
Non-Exempt
Prepared By:
Nancy Edmonson
Prepared Date:
12/8/04
SUMMARY
Keeps accounting records and
compiles information to prepare customer water utility bills and
prepares work orders for service crew by performing the following
duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include but are not
limited to the following:
Compiles necessary
information to generate monthly utility bills, stuffs envelopes, counts
material to be mailed, and ensures that they are mailed on a timely
basis.
Enters information
from meter books and examines entries for irregular conditions, such as
defective meters or meters registering use of water without contract.
Talks with
customers regarding charges on bill, and receives orders for new
service, discontinuance, or change in service.
Answers telephone
lines and window traffic, explains policy and procedures, and performs
required clerical tasks relating to inquiries.
Applies deposits to
charges on customers' account to prepare final bill and voucher for
refund or process final bills that exceed amount of deposit to enter
amount of net bill.
Prepares lists and
enters payments and adjustments to customers' accounts for payments,
losses, deposits, and special and irregular charges.
Prepares deposits
of utility payments.
Provides New
Resident Welcome Packets that includes information concerning services
and city organizations.
Substitutes for City Secretary duties as needed.
Prepares work
orders and distributes to service crew, records information such as
name, address, article to be repaired, or service to be rendered, and
provides follow up for completion.
Assists in clerical
tasks during elections.
Assists in the development of the utility budget and monitors
expenditures during the year.
Develops monthly
activities report for the Public Works Department.
Schedules, attends,
and transcribes meeting minutes of city Planning and Zoning Commission
or Board of Adjustments Committee.
Issues certain
building permits and supports Building Inspector, as needed.
Prepares deposits
of building permit and related payments.
Maintains records
and filing system for building department permits and address
information.
Researches and
analyzes law sources such as statutes, recorded judicial decisions, and
ordinances, particularly as they relate to zoning and building issues.
Secures written and
telephone quotations from vendors, analyzes bids, performs value and
cost analysis and assist in the selection of products and vendors for
purchases needed for the utility and building departments.
Retypes ordinances
and resolutions as needed.
Assists with
special projects as necessary and provides information regarding
activities conducted.
Performs other
duties as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Minimum requirements include
high school diploma or G.E.D.
Experience in municipal government, preferably in utility or
building departments, highly desirable.
LANGUAGE
SKILLS:
Able to speak and write English fluently.
SKILLS, KNOWLEDGE AND ABILITIES:
Ability to respond regularly and promptly to work during regular
business hours; thorough
understanding of data processing systems and modern office equipment,
and knowledge of generally accepted accounting principles; reasoning
ability and common sense; ability to communicate ideas, facts, and
technical information accurately, thoroughly and in a manner easily
understood by the intended audience; skill in effectively planning work
activities and using resources; considerable knowledge of federal,
state, and local legislation, regulations, and requirements affecting
municipal governments; and ability to deal tactfully with the public.
CERTIFICATES, LICENSES, REGISTRATIONS:
Must be a Texas Notary Public. Ability and desire for
continued personal and professional development desired.
PHYSICAL DEMANDS:
Mobility within an office environment that requires sitting, standing,
walking, kneeling, bending, vision, hearing, talking, writing, pushing,
reaching above shoulder level, and lifting up to 30 lbs.
WORK ENVIRONMENT:
Busy environment with a frequent change of tasks. Work is performed in
an office with limited space and privacy and involves maintaining open
lines of communication and working closely with others as part of a
team. Heavy workload.
COMMENTS:
Applicant selected for hire shall be able to pass a physical exam and a
drug and alcohol screen testing.
The City of Shoreacres does not discriminate on the basis
of race, color, national origin, sex, religion, age or disability in
employment or the provision of services. To request a reasonable
accommodation or other assistance, please contact the
City Secretary
at (281) 471-2244 or through RELAY
Texas
at 1 (800) 735-2989 or mail your request to 601 Shoreacres Blvd., Shoreacres,
Texas 77571.
The City may consider all related education and/or
experience in determining the applicant's minimum qualifications and
starting salary.
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